Conference Fee

For a single delegate the Conference Fee is 190,- EUR, it includes:

• proportional costs of the VIMUN conference
• all conference materials
• official ID of the United Nations Office at Vienna for the periode of VIMUN
• certificate of participation
• meal on Sunday evening (self payment of drinks)
• meal and drinks on Monday evening
• entrance fee for Clubbing (self payment of drinks)

Reduced Conference Fee

For participants of the following three groups the Conference Fee is only 170,- EUR:

• Regular Members of the UNYSA-AUSTRIA-AFA, who have paid their annual membership fee
• Delegates, who participated at VIMUN in previous years ("Veterans").
• Members of a "Delegation": A delegation is a group of VIMUN participants consisting of at least five people. Still, each participant is a single representative/delegate of one country in one of the committees. Though, each participant of the delegation might represent the same country in the different committees. The two main advantages for participating at VIMUN as delegation are joint preparation and financial reduction for all delegates. The Conference Fee for each participant within a delegation is 170,- EUR. The name of the Head of Delegation should be indicated on the registration form.

Chaperons

Chaperons are persons who accompany a delegation to the conference (eg. Faculty Advisors). For chaperons the Conference Fee is 100,- EUR.

Financial Support

VIMUN is organized on a strictly voluntary basis with no financial benefits for the Members of the Organizing Team. But Vienna is not one of the cheapest cities and contributions through state subsidies or private donors are declining. The actual costs for organizing the conference are of course much higher (about 400,- EUR per person) than the Conference Fees charged of the participant. But thanks to its partners the UNYSA-AUSTRIA-AFA can keep the Conference Fee as low as announced above. Therefore, every participant will be asked to sign an according form for the partners of the UNYSA-AUSTRIA-AFA at the Registration Table upon arrival.

Only under very special circumstances might participants be granted additional financial support in form of reduced Conference Fees. A corresponding request has to be sent to the Secretary General of VIMUN (vimun@afa.at) with details about the participant's social and financial situation. If this additional support is available the participant will receive an official confirmation mail from the Secretary General. Other arrangements are not possible. Participants will be asked to present this confirmation mail at the registration table at the beginning of the conference in Vienna.

Participants are also encouraged to find funding sources in their home countries for which purpose the UNYSA-AUSTRIA-AFA can provide a letter of support.

Please understand that most institutions (Federal Ministries etc.) in Austria have already been asked by the UNYSA-AUSTRIA-AFA for supporting the conference. Therefore, it would be useless if students from abroad would contact them also individually. Consequently, participants are strictly requested not to contact institutions in Austria for scholarships.

Hotel Fee

Of course participants are free in organizing their individual accomodation (private, hostels etc.). Due to organizational reasons the UNYSA-AUSTRIA-AFA can only recomend one accomodation possibility and has therefore, arranged a special package at the Hotel Park Inn UNO-City Vienna. The hotel is located directly opposite the United Nations Office at Vienna and near Vienna's largest recreation area, the "Donauinsel" (Danube Island) with lots of water sport facilities. This package provides a substantial discount allowing participants to stay in a double room for four nights at the special price of 212,- EUR per person. The price for a single room for four nights is 360,- EUR. The Hotel Fee includes: breakfast-buffet; 24 hours complimentary coffee & cookies; use of the fitness facilities; free underground parking; in-room coffee maker and coffee; room programme; air-conditioning (individually adjustable); free internet access in the business area with printing service; cable TV; iron; iron board. In the room participants are also provided with a minibar (in price of course not included).

Travel Expenses

Each participant has to take care of his/her travel arrangements individually. The UNYSA-AUSTRIA-AFA is not able to provide financial support.

Meals

The Conference Fee includes meals and beverages at some social events in the evenings. All other meals have to be covered by the participants. For lunch the UNYSA-AUSTRIA-AFA has arranged for participants the allowance to eat at the canteen of the United Nations Office at Vienna together with the "real" diplomats. The canteen offers international cuisine at reasonable prices.

Bank Transfer

After registration is completed and confirmed by the VIMUN Secretary General the Conference/Hotel Fee has to be transferred to the UNYSA-AUSTRIA-AFA. As payments via credit cards or cash are not possible participants are requested to transfer the fees to the following account:

• Account holder: "Akademisches Forum fuer Aussenpolitik"
• Account holder's address: Johannesgasse 2/2/32, A-1010 VIENNA
• Name of bank: Erste Bank
• Address of bank: Graben 21, A-1010 VIENNA
• SWIFT/BIC: GIBAATWWXXX
• IBAN: AT912011131002405788
• Routing Code: 20111
• Account No.: 31002405788

Please note that transfer fees charged by the bank must be covered by the participants themselves! Please bear in mind that as well as your bank also our bank charges fees for international bank transfers, which depends on the contracts between your bank and our bank. If you could not include both bank transfer rates into your transaction you will be asked to pay the outstanding transfer fees at the Registration Table upon arrival.

Contract Details and Cancellation of Registration

Notification of cancellation must be made by e-mail to the UNYSA-AUSTRIA-AFA. Cancellation of registration will be accepted until one week before the conference, up to which date the total amount will be refunded. No refund can be made after that periode.

Please make sure to check the VIMUN website for cancellation policies as applied at VIMUN. By sending the registration form you sign a contract with the UNYSA-AUSTRIA-AFA. If you do not cancel your registration within 7 days before the conference you will be requested to pay for the full Conference/Hotel Fees. Court of competent jurisdiction: 1010 Vienna.